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Corporate Documents & Post-Registration Steps

What you receive after registration · immediate priorities · compliance calendar · next steps

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Once a Romanian company is registered at the Trade Register (ONRC), a package of official documents is issued. These documents are the legal foundation for everything that follows — banking, contracting, tax compliance, employment and regulatory dealings. Understanding what you receive, what it means and what must happen next is essential for a smooth operational start.

Romania For Business SRL delivers the full bilingual document package to the client on the day of receipt from ONRC, and supports the post-registration steps — including bank account coordination, VAT registration, tax compliance setup and introduction to accounting partners.

You can begin operating immediately after the registration certificate is issued

Once the registration certificate (certificat de înregistrare) is in hand and the CUI tax number is assigned, the company is legally active. It can issue invoices, enter into contracts and begin commercial activity. Opening a bank account and transferring share capital must happen within defined deadlines — but trading can start from day one.

Documents You Receive After Company Registration

The following documents are issued when a Romanian SRL is registered. Romania For Business SRL provides all documents in bilingual (Romanian/English) format and delivers them digitally on the day of receipt. Physical originals are available on request.

Document Description Format / issued by
Registration certificate
Certificat de înregistrare		 The primary official document. Contains company name, CUI tax number, registration number (J) and registered address. Required for banking, contracts and all official dealings. Issued by ONRC on approval
Articles of Association
Act Constitutiv		 The founding document setting out ownership structure, share capital, directors, CAEN codes and governance rules. Bilingual Romanian/English version prepared by our team. Bilingual — signed by all shareholders
CAEN code annexe Annexe to the registration certificate listing all authorised business activities by CAEN code. Required for licence applications and regulatory filings in certain sectors. Attached to registration certificate
ANAF tax registration Confirmation of registration with the Romanian tax authority — assigns the CUI (Cod Unic de Identificare) fiscal number and confirms the applicable tax regime (microenterprise or standard CIT). Issued by ANAF within 1–2 days
UBO declaration confirmation Confirmation that the beneficial owner (UBO) declaration has been filed with the Trade Register, as required under Romanian AML law. Must be updated within 15 days of any change in beneficial ownership. Filed simultaneously with registration
Trade Register extract
Extras ONRC		 A public document extract from the Trade Register confirming the company’s current registered information. Required frequently by banks, partners, authorities and notaries. Available digitally via ONRC portal

Immediate Post-Registration Priorities and Deadlines

The period immediately after registration is the most time-sensitive phase of operating a new Romanian company. Several deadlines apply within days or weeks of registration — missing them can result in fines or compliance complications.

Day 1

Receive documents & begin operations

30 days

Open bank account

30 days

Hire first employee (micro regime)

30 days

Obtain Registrul Unic de Control

30 days

Transfer share capital to account

Ongoing

Monthly / quarterly filings begin

Action Deadline What is involved
Immediate — within the first days
Receive and verify document package Day 1 Check all documents for accuracy. Report any errors to Romania For Business SRL immediately — corrections must be filed at ONRC before the company is used officially.
Set up company email and basic communications Day 1–3 Establish the company’s official communication channels. The registered address receives official correspondence — ensure the virtual office forwarding is active.
Engage a Romanian accountant Day 1 A qualified Romanian accountant (contabil autorizat or expert contabil) must be engaged from the start of activity. Required for tax filings, VAT registration and the microenterprise employee condition.
Within 30 days of registration
Open company bank account 30 days Romanian traditional banks require the company director to attend in person. Book the appointment as early as possible — bank processing can take several days after the meeting. Digital banking alternatives (Revolut, Wise) may allow remote opening.
Transfer share capital 30 days after account The minimum share capital (500 RON or the amount declared in the Articles) must be transferred to the company bank account within 30 days of the account being opened. Keep the bank transfer confirmation.
Hire first employee (if on microenterprise regime) 30 days To qualify for the microenterprise revenue tax regime (1% or 3%), at least one employee must be registered within 30 days of incorporation. Failure to meet this condition means the company defaults to 16% standard CIT from its first quarter.
Obtain Registrul Unic de Control 30 days A mandatory register that must be obtained from the local ANAF office within 30 days of registration. Records official inspections of the company. Failure to obtain it results in a fine of approximately RON 1,000–2,500 (approx. €200–500). Romania For Business SRL can coordinate this.
Apply for VAT registration (if required) Before first taxable supply If the company intends to conduct VAT-taxable activities from day one, voluntary VAT registration can be applied for immediately after registration. Mandatory VAT registration triggers when annual turnover exceeds RON 395,000. EU VAT (VIES) is a separate application.
Within 60 days of registration
Bank account must be operational 60 days The company bank account must be open and active within 60 days of registration. This is a legal obligation — failure to meet it can be flagged during ANAF inspections.
Register for EORI (if importing/exporting) Before first trade EORI (Economic Operators Registration and Identification) number is required for import or export of goods outside the EU. Applied for with ANAF after company registration. Romania For Business SRL coordinates as an optional add-on.
Ongoing from first month of activity
Monthly / quarterly tax filings begin 25th of month Microenterprise revenue tax (D100) declared and paid quarterly. VAT returns (D300) monthly or quarterly. Payroll obligations if employees. Your accountant manages all filing deadlines.
UBO declaration — keep current Within 15 days of change The beneficial owner declaration must be updated within 15 days of any change in ownership, directors or beneficial ownership structure. Romania For Business SRL coordinates updates.
Annual financial statements 30 June & 31 Dec Two sets per year — interim (30 June, filed by 25 August) and annual (31 December, filed by 30 June following year). Prepared by your Romanian accountant.

Opening a Company Bank Account in Romania

The company bank account is a separate legal step from company registration — it is opened after the registration certificate is issued, using the company documents. Most Romanian traditional banks require the company director to attend a branch in person. Digital banking alternatives now offer remote account opening for some company types.

Bank / option Suitable for In-person required?
BRD — Groupe Société Générale Wide branch network across Romania; good for general business ✓ Yes — director in branch
Raiffeisen Bank Romania Strong international client support; English-language service ✓ Yes — director in branch
ING Romania Good digital banking features; suitable for online-focused companies ✓ Yes — director in branch
OTP Bank Romania Useful for clients from Central/Eastern Europe; competitive FX rates ✓ Yes — director in branch
UniCredit Bank Romania International brand; good for EU-linked operations ✓ Yes — director in branch
Revolut Business (Lithuania) Fully remote account opening possible; no Romanian branch visit ✗ Remote available
Wise Business (UK/EU) Remote account opening; IBAN available; suitable for international payments ✗ Remote available
Plan the bank appointment before registration completes

Bank appointment availability in Romania can vary — popular banks in Bucharest often have waiting times of 1–2 weeks for new company account openings. We recommend contacting the bank to schedule an appointment before the registration certificate is issued, so the account can be opened without delay after receipt of documents.

Romania For Business SRL coordinates the bank account opening process — including advising on bank selection, preparing the required documentation pack and arranging the appointment. Bank account coordination is available as an optional add-on to the formation package.

Registrul Unic de Control — What It Is and Why It Matters

The Registrul Unic de Control (the Unified Control Register) is a mandatory compliance document that every newly registered Romanian company must obtain from the local ANAF tax office within 30 days of registration. It is a physical or digital register kept at the company’s premises that records any official inspections, controls or audits by Romanian regulatory authorities.

Aspect Detail
Who requires it All Romanian companies — SRL, branch, SA and others. There are no exemptions for foreign-owned or newly formed companies.
When to obtain it Within 30 days of the date of company registration at the Trade Register (ONRC). The 30-day clock starts on the registration date — not the date you receive the documents.
Where to get it From the ANAF territorial office responsible for the company’s registered address (sediu fiscal). Romania For Business SRL coordinates this on the client’s behalf.
Cost A nominal fee of approximately RON 100–150 (approx. €20–30). The exact amount is confirmed by ANAF at the time of purchase.
Penalty for non-compliance Failure to obtain the register within 30 days results in a fine of RON 1,000–2,500 (approximately €200–500) under Romanian contravention law. The fine is applied per inspection finding — not per day.
What it records Every official inspection, control visit or audit by ANAF, labour inspectors, environmental authorities or any other regulatory body. Inspectors must record their visit in the register at the time of the inspection.
Where it must be kept At the company’s registered address or operational premises — wherever an inspection could take place. For virtual office companies, the register is typically kept with the accountant or at a designated location.

Transferring the Share Capital to the Company Bank Account

The share capital declared in the Articles of Association must be transferred to the company bank account after the account is opened. This is a separate step from registration — the company is registered with a declared capital amount, but the actual funds are transferred afterwards.

Point Detail
When to transfer Within 30 days of the bank account being opened (not within 30 days of registration — the clock starts when the account is active).
How much to transfer The full amount declared as share capital in the Articles of Association. For standard formations, this is 500 RON (approximately €100). For companies with higher declared capital, the full declared amount must be transferred.
Who transfers Each shareholder transfers their proportionate share of the total capital from their personal bank account to the company account. The company’s CUI number and name must be referenced in the transfer.
Bank confirmation Keep the bank transfer confirmation receipt. This document proves compliance with the share capital requirement and may be requested by ANAF during inspections or when applying for VAT registration.
After transfer The company accountant records the share capital contribution in the company’s books. No additional Trade Register filing is required for the transfer itself — but a capital increase (if declared capital is later raised) requires an ONRC filing.
Share capital vs expenses The share capital is a legal contribution to the company — it becomes the company’s money, not a fee paid to anyone. It can be used for company expenses, purchases and operations from the moment it is transferred.

Understanding Your CUI Number and Trade Register Entry

Two identifiers appear in every official document and communication for a Romanian company: the CUI (fiscal identification number) and the J number (Trade Register registration number). Understanding what each is and where to use them avoids practical errors in banking, invoicing and contracting.

Identifier What it is Where it is used
CUI
Cod Unic de Identificare		 The company’s unique fiscal identification number — assigned by ANAF. Prefixed with ‘RO’ for VAT-registered companies (RO + CUI = VAT number). All invoices, tax returns, contracts, bank documents, official correspondence and authority filings.
J number
nr. înregistrare		 The Trade Register registration number — assigned by ONRC. Format: J[county code]/[sequential number]/[year] e.g. J40/1234/2025. Trade Register extracts, official company documents, notarial acts, court proceedings and certain contracts.
VAT number
RO + CUI		 Only assigned if the company is VAT-registered. Format: RO followed by the CUI number. Must appear on all invoices for VAT-registered supplies. Invoices to VAT-registered counterparties, VAT returns, intra-EU transactions (VIES).
Trade Register extract
Extras		 Public document extract from ONRC — confirms current company details including registered address, directors, shareholders and activities. Valid for 30 days from issuance for most official purposes. Banks, notaries, courts, public procurement, partner due diligence, property transactions.

Amending Company Documents After Registration

Romanian companies can amend almost any aspect of their registration through a Trade Register (ONRC) filing. Common amendments arise within the first year of operation as the company’s structure and needs evolve.

Amendment What is involved
Change of director (administrator) Shareholders’ resolution appointing/removing the director, updated Articles if needed, ONRC filing. Processed in 3–5 working days. Romania For Business SRL coordinates.
Change of registered address New hosting agreement or lease for the new address, ONRC filing. The new address appears in ONRC within 3–5 working days. Annual renewal reminders are sent by our team.
Add or change CAEN codes Shareholders’ resolution or director decision (depending on company structure), ONRC filing. Multiple codes can be added in a single filing.
Share capital increase Shareholders’ resolution, updated Articles of Association, proof of new capital contribution, ONRC filing. Required before applying for VAT with higher capital.
Share transfer (change of shareholder) Share transfer agreement (contract de cesiune), shareholders’ resolution, updated Articles, ONRC filing. For transfers to third parties, the Articles may require supermajority or unanimous consent.
Change of company name Name availability check at ONRC, shareholders’ resolution, updated Articles, ONRC filing. New registration certificate issued with the new name. All documents (invoices, contracts) must be updated.
UBO declaration update Must be updated within 15 days of any change in beneficial ownership. Filed directly with ONRC. Romania For Business SRL coordinates as part of ongoing client support.

Post-Registration Support — Services & Indicative Pricing

Romania For Business SRL provides post-registration support services to clients who have already registered their company — whether through our team or independently. The services below cover the immediate post-registration period and ongoing operational needs.

POST-REGISTRATION SUPPORT PACKAGE

on request
quoted per service

POST-REGISTRATION SERVICES AVAILABLE FROM ROMANIA FOR BUSINESS SRL:

  • Bank account opening coordination — guidance on bank selection and appointment preparation
  • VAT registration (national and/or EU VIES) — document preparation and ANAF submission
  • EORI number registration — required for import/export of goods outside the EU
  • Personal NIF tax ID for non-resident shareholders and directors
  • Registrul Unic de Control — coordination of mandatory register acquisition from ANAF
  • Share capital transfer guidance — timing, bank procedures and confirmation
  • Accounting partner connection — introduction to qualified Romanian accountants
  • Post-registration Trade Register amendments — director changes, address, activities, capital
  • UBO declaration updates — if ownership or beneficial owner information changes
  • Corporate document apostilling — for use of Romanian documents abroad

ONGOING MONTHLY SERVICES (VIA ACCOUNTING PARTNERS)

  • Bookkeeping & monthly accounting (active company) from €66/mo
  • Bookkeeping — dormant company (no activity) from €33/mo
  • VAT return filing (monthly or quarterly) included
  • Payroll administration (per employee) from €20/mo
  • Annual financial statements (bilanț) from €100/yr
  • Quarterly interim dividend financial statement from €100/ea

Fees confirmed in writing before engagement. Accounting services provided through Romania For Business SRL’s partner network of qualified Romanian accountants. Fees may be subject to Romanian VAT.

Frequently Asked Questions — Corporate Documents & Post-Registration

The CUI (Cod Unic de Identificare) is the company’s unique fiscal identification number, assigned by ANAF upon registration. It appears on the registration certificate and must be included on all invoices, tax returns, contracts, bank documents and official correspondence. For VAT-registered companies, the CUI with the prefix ‘RO’ is the Romanian VAT number.

You can issue invoices and begin commercial activity as soon as you have the registration certificate and CUI number — typically on the day the registration certificate is issued, or within 1–2 working days. No bank account is required to issue invoices — only to receive payments into the company account.

The Registrul Unic de Control is a mandatory register that records official inspections of your company. It must be obtained from your local ANAF office within 30 days of registration. Missing this deadline results in a fine of approximately RON 1,000–2,500 (€200–500). Romania For Business SRL can coordinate obtaining this register on your behalf.

For traditional Romanian banks (BRD, Raiffeisen, ING, etc.), yes — the company director must attend a branch in person. This is a bank requirement, not a legal requirement. Digital banking alternatives such as Revolut Business or Wise Business may allow remote account opening — suitability varies by company structure and planned activity. Our team advises on the best option for your situation.

The share capital must be transferred within 30 days of the company bank account being opened (not within 30 days of registration — the clock starts when the account is active). Keep the bank transfer confirmation as proof. The amount transferred must equal the share capital declared in the Articles of Association.

If the company does not have at least one employee registered within 30 days of incorporation, it cannot qualify for the microenterprise tax regime (1%/3% on revenue). It will instead be subject to the standard corporate income tax at 16% on net profit from its first quarter. If you plan to use the microenterprise regime, engaging your accountant immediately to coordinate the first employment contract is essential.

Yes. Director and shareholder changes are standard Trade Register amendments. A director change requires a shareholders’ resolution and an ONRC filing — processed in 3–5 working days. A share transfer requires a share transfer agreement and an ONRC filing. The UBO declaration must also be updated within 15 days of any change in beneficial ownership.

Yes. Romanian law requires that financial statements and tax returns be prepared by a qualified Romanian accountant (contabil autorizat or expert contabil). The accountant should be engaged from the first month of activity — or immediately after registration if the microenterprise employee deadline applies. Romania For Business SRL connects clients with accounting partners as part of its integrated service model.

Typically: the original or certified copy of the registration certificate; the Articles of Association; the Trade Register extract (Extras ONRC); valid ID of the director appearing in person; and proof of the director’s address. Some banks may request additional documents — our team prepares a complete bank documentation pack for each client as part of the bank account coordination service.

Yes. Our post-registration services include bank account coordination, VAT registration, EORI registration, Registrul Unic de Control, share capital transfer guidance, accounting partner connections, Trade Register amendments, UBO updates and document apostilling. Contact us with your specific post-registration needs and we will confirm the available support and pricing.