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Legal Address & Virtual Office for Romanian Companies

Registered office in Bucharest · mail receipt & forwarding · ONRC & ANAF compliant address

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Every Romanian company — whether an SRL, branch, or other entity — must have a registered legal address (sediu social / sediu fiscal) in Romania. This address is entered in the Trade Register (ONRC), appears on all official company documents and tax registrations, and receives correspondence from Romanian authorities including ANAF, ONRC, courts and regulatory bodies.

For international entrepreneurs and foreign-owned companies that do not have physical office space in Romania at the time of registration, a virtual office or registered address service is the standard and fully legal solution. Romania For Business SRL coordinates legal address provision through a network of registered virtual office partners in Bucharest.

A virtual office is a fully legal registered address for a Romanian company

Romanian law permits a company’s registered legal address (sediu social) to be at a virtual office or professional address provider. The address must be in Romania, must be documented by a valid lease or hosting agreement, and must be capable of receiving official correspondence. There is no requirement for the company to conduct physical operations at the address.

Why Every Romanian Company Needs a Local Address

The registered legal address is not optional — it is a prerequisite for company registration and for all subsequent official dealings. Here is what the address is used for:

Purpose Why it matters
Trade Register (ONRC) registration The legal address is a mandatory field in the company registration application. Without a valid Romanian address, the company cannot be registered at ONRC.
Tax registration with ANAF ANAF assigns the company’s tax file to the jurisdiction of its registered address. All official tax correspondence — including assessments, notices, inspection letters and audit communications — is sent to this address.
Fiscal domicile (sediu fiscal) The registered address also serves as the company’s fiscal domicile. This is the address used for all tax authority communication and determines which tax office is responsible for the company.
Banking — account opening Romanian banks require the company’s registered address as part of the account-opening due diligence. The address must appear on the registration certificate.
Contracts and invoices The company’s registered address appears on all officially issued invoices, contracts, letterheads and official correspondence. It is the address counterparties and clients will see.
Court proceedings If the company is party to legal proceedings, official court documents and summons are delivered to the registered address. Missing correspondence can result in default judgments.
Official inspections Romanian regulatory authorities, including ANAF inspectors, use the registered address when scheduling inspections. The company must be reachable at this address.
UBO declaration The Trade Register’s beneficial owner (UBO) register uses the company’s registered address as the point of reference for the company’s administrative presence.

Virtual Office vs Physical Office — When Is Each Required?

Many international companies assume they need a physical office in Romania from day one. In most cases, this is not necessary at the registration stage. The table below clarifies when a virtual address is sufficient and when a physical office is required.

Purpose Virtual office sufficient? Physical office required?
Trade Register (ONRC) registration ✓ Yes ✗ Not required
ANAF tax registration — CUI number ✓ Yes ✗ Not required
EU VAT (VIES) registration only ✓ Yes ✗ Not required
Romanian national VAT — resident director ✓ Yes (standard process) ✗ Not required
Romanian national VAT — non-resident director Lease ≥ 12 months required Physical preferred — confirms substance
Microenterprise tax regime (1% / 3%) ✓ Yes ✗ Not required
Bank account opening ✓ Yes (for correspondence only) Branch visit required to sign
Branch of a foreign company ✓ Yes ✗ Not required for registration
Regulated sector licence (financial, etc.) ✗ Typically not sufficient ✓ Physical premises usually required
Staff physically working in Romania ✗ Not sufficient ✓ Operational premises required
VAT registration with a non-resident director — specific requirements apply

Companies seeking Romanian national VAT registration where the director is a non-resident face stricter scrutiny from ANAF. In practice, a physical address with a minimum 12-month lease and a higher share capital is often required to demonstrate substance. Our team confirms the specific requirements for your structure before you proceed with VAT registration.

What Is Included in Our Virtual Office / Legal Address Service

The following services are provided as part of the legal address package coordinated by Romania For Business SRL through its Bucharest virtual office network. All tiers provide a fully compliant registered address for ONRC and ANAF registration.

Included in all tiers Available in higher tiers / on request
✓ Bucharest registered address for use in ONRC and ANAF filings
✓ Address listed on registration certificate and tax documents
✓ Receipt of all official correspondence from Romanian authorities
✓ Scanning of received mail and email forwarding to the client
✓ Secure storage of all received correspondence
✓ Annual renewal with the same address — no registration change needed
✓ Coordination with Romania For Business SRL during company registration 		✓ Phone answering service in the company’s name (Standard+)
✓ Dedicated account manager for correspondence queries (Premium)
✓ Meeting room access — typically 2–4 hours per month (Premium)
✓ Physical courier forwarding of original correspondence to client abroad
✓ Extended lease documentation for VAT registration with non-resident director
✓ Address change coordination — if you later move to a physical office

How the Legal Address Service Works

Setting up a legal address through Romania For Business SRL is straightforward and can be arranged at the same time as company registration. The process takes one to two working days from the moment you confirm your preferred tier.

01

Confirm tier & address location

02

Hosting agreement signed

03

Address used for ONRC filing

04

Mail received & scanned

05

Forwarded to client by email

06

Annual renewal reminder sent

When correspondence arrives at the registered address, our partner virtual office scans the document and emails it to the client within one business day of receipt. Physical originals can be forwarded by international courier on request, with courier costs billed at cost.

Romania For Business SRL coordinates the hosting agreement between the client and the virtual office provider. The agreement is made available to ONRC and ANAF as documentary proof of the right to use the address — which is a mandatory part of the registration file.

Types of Registered Address Available

International clients registering a Romanian company have four main options for the legal address. The right choice depends on the company’s planned activity, VAT registration requirements and budget.

Address type Suitable for Typical annual cost VAT reg. compatible?
Virtual office / professional address Most international companies at registration stage — all standard purposes €300–€600/yr ✓ Standard / ✗ Non-res director VAT
Client-owned property in Romania Clients who own or rent property in Romania None (own property) ✓ Yes
Rented physical office (short-term) Companies with staff operating in Romania; VAT registration with non-res director €200–€800/mo ✓ Yes (with ≥12-month lease)
Law firm / professional services address Clients requiring formal legal address at a law firm (e.g. for credibility with certain banks) €400–€1,200/yr ✓ Depends on provider

Changing Your Company’s Registered Address After Registration

A Romanian company can change its registered address at any time through a Trade Register (ONRC) filing. The change must be made before the current hosting agreement expires — failing to renew the address on time can result in the Trade Register notifying the company of a deficiency.

Situation What is needed
Renewing the same virtual office address The hosting agreement with the virtual office provider is renewed annually. No Trade Register filing is required if the address itself does not change. Romania For Business SRL sends an annual renewal reminder.
Moving to a different virtual office A new hosting agreement must be signed with the new provider. A Trade Register filing is required to update the registered address. Our team coordinates this as a standard amendment.
Moving to a physical office A lease agreement or title deed for the new premises must be provided. A Trade Register filing updates the address. The new address is reflected in ONRC within 3–5 working days of filing.
Moving to a client-owned property Proof of ownership (title deed) or the right to use the property is required. A Trade Register filing updates the address.
Non-resident director seeking VAT registration The registered address must have a minimum 12-month lease at the time of VAT application. If the current virtual office agreement is shorter, a new agreement must be signed before the VAT application is submitted.

LEGAL ADDRESS & VIRTUAL OFFICE IN ROMANIA

from 300 EUR
per year

SERVICE TIERS — CHOOSE THE LEVEL THAT FITS YOUR NEEDS:

Essential

300 EUR
/ yr
  • Bucharest registered address
  • ONRC & ANAF compliant
  • Mail receipt from authorities
  • Scanning & email forwarding
  • Courier forwarding (cost extra)
  • Phone answering service
  • Dedicated contact person
  • Meeting room access

Standard

420 EUR
/ yr
  • Bucharest registered address
  • ONRC & ANAF compliant
  • Mail receipt from authorities
  • Scanning & email forwarding
  • Courier forwarding (cost extra)
  • Phone answering service
  • Dedicated contact person
  • Meeting room access

Premium

600 EUR
/ yr
  • Bucharest registered address
  • ONRC & ANAF compliant
  • Mail receipt from authorities
  • Scanning & email forwarding
  • Courier forwarding (cost extra)
  • Phone answering service
  • Dedicated contact person
  • Meeting room access (4 hrs/mo)

OPTIONAL EXTRAS

  • Address change to new location (if required) on request
  • Courier forwarding of physical mail to client abroad at cost
  • Legal address for VAT registration (extended lease) 12-month min required
  • Annual renewal — same address, same provider same tier rate

Fees may be subject to Romanian VAT. Price confirmed in writing before engagement. All tiers include a Bucharest address compliant with ONRC and ANAF requirements. Prices shown are indicative market rates — exact fee confirmed at enquiry.

Frequently Asked Questions — Legal Address & Virtual Office in Romania

Yes. Romanian law permits a company’s registered legal address (sediu social / sediu fiscal) to be at a virtual office or professional address provider. The address must be in Romania, must be supported by a valid lease or hosting agreement, and must be capable of receiving official correspondence. There is no legal requirement for the company to conduct physical operations at the address.

Yes, if you own or rent residential property in Romania. The Trade Register requires proof of right to use the address — a title deed (if owned) or a lease agreement and landlord consent (if rented). Some landlords may object to the address being used for business registration, so this should be confirmed before proceeding.

Our partner virtual office scans all received correspondence and emails it to you within one business day of receipt. Physical originals can be forwarded by international courier on request — courier costs are billed at cost. Time-sensitive correspondence (ANAF notices, court documents) is flagged immediately by email.

No. You do not need to be present at or visit the registered address. The virtual office receives correspondence on your behalf. If Romanian authorities require an in-person meeting or inspection, our team can advise on the appropriate response — this is extremely rare for newly registered companies.

It depends. For standard Romanian VAT registration with a resident director, a virtual office address is generally sufficient. For VAT registration where the director is a non-resident of Romania, ANAF typically requires a physical address supported by a minimum 12-month lease agreement — a virtual office hosting agreement may not be sufficient in this case. Our team confirms the specific requirements for your situation.

Yes. A registered address change is a standard Trade Register (ONRC) amendment — it requires a new hosting agreement or lease for the new address and a filing at the Trade Register. The change is reflected in the ONRC public register within 3–5 working days of filing. Romania For Business SRL coordinates address changes as part of its ongoing client support.

For standard company registration and most tax purposes, there is no minimum lease term set by law — one year is standard practice. For VAT registration where the director is a non-resident, ANAF effectively requires a minimum 12-month lease term. We recommend signing a minimum one-year hosting agreement at registration to avoid having to renew before the first VAT-related deadline.

The sediu social is the registered office address — the address in the company’s Trade Register entry. The sediu fiscal is the fiscal domicile — the address used for tax authority communications. In most cases, these are the same address. They can differ if the company declares a separate fiscal domicile for ANAF purposes, but for virtual office purposes both are typically at the same Bucharest address.

Yes. A Romanian company can have its registered address anywhere in Romania — Bucharest is not mandatory. However, most virtual office providers serving international clients are in Bucharest, and Bucharest addresses are generally preferred by banks and counterparties. Romania For Business SRL coordinates addresses in Bucharest through its partner network.

If the hosting agreement with the virtual office provider expires and is not renewed, the provider is entitled to notify ONRC that the company no longer has a valid address at that location. ONRC may then issue a deficiency notice, which can lead to the company being placed in irregular status if not corrected promptly. We send renewal reminders 60 days before the hosting agreement expiry date.